Introduction to Writing Business Plans
Business memos are written to an entire office. When writing business memos make sure to clearly mark for whom the memo is intended, the reason for writing the memo and who is writing the memo. Memos tend to inform colleagues of office and procedural changes that apply to a large group of people. They often provide instructions using the imperative voice. Here is an example memo with follow-up important points to use when writing business memos in English.
From: Management
To: Northwest Area Sales Staff
RE: New Monthly Reporting System
We’d like to quickly go over some of the changes in the new monthly sales reporting system that we discussed at Monday’s special meeting. First of all, we'd once again like to stress that this new system will save you a lot of time when reporting future sales. We understand that you have concerns about the amount of time that will be initially required for inputting your client data. Despite this initial effort, we are confident that you will all soon enjoy the benefits of this new system.
Thank you all for your help in putting this new system into place.
Management
Important Points to Remember
From: (person or group sending the memo)
To: (person or group to whom the memo is addressed)
RE: (the subject of the memo, this should be in bold)
· The term "memorandum" can be used instead of "memo".
· A memo is generally is not as formal as a written letter. However, it is certainly not as informal as a personal letter.
· The tone of a memo is generally friendly as it is a communication between colleagues.
· Keep the memo concise and to the point.
· If necessary, introduce the reason for the memo with a short paragraph.
· Use bullet points to explain the most important steps in a process.
· Use a short thank you to finish the memo. This need not be as formal as in a written letter.
GRAMMAR AND STRUCTURE
QUESTION TAG
BAB 23 Buku Learner's English Grammar
